All in-person programs and events for minors at MIT have been cancelled through summer 2020 due to the risks of COVID-19.
Guidance updated 4/3/20
Other than student organizations approved by SOLE, all programs and activities should be registered on the Protection of Minors website at least 30 days before they plan to begin. Student organizations should follow SOLE registration procedures.
MIT faculty, staff, and students who run an online program for minors must successfully complete a criminal background check. Those completing background checks will need access to a printer, internet connection, and a way to return documents electronically (by scanning or sending a photo of a signed form). Please contact Andrea Finnin, Security Specialist, (email@example.com) to begin the process or ask questions.
Setting up an Online Program
Online programs should utilize MIT-approved software, such as Zoom or Webex. IS&T has created resource pages for Zoom and Webex, including troubleshooting and FAQs. Zoom has also created some guidance for the K-12 environment.
Program administrators must be MIT faculty, staff, or students and must use their MIT credentials at all times.
Safe Contact and Privacy Rules
The following safety rules apply to online programs for minors:
- Avoid one-to-one virtual contact with a minor.
- MIT recommends that at least two adults are online during live programs.
- No private direct messaging, texting, chatting, or personal emails between a minor and a program supervisor/online teacher is permissible. Group messages and posts are acceptable and must be viewable by all participants.
- Minors may not engage in activities involving hazardous materials (chemical, biological, radiation) or work with mechanical tools at home during an online program. For questions about whether a proposed activity can be done safely, please contact firstname.lastname@example.org.
- Parents/guardians must be provided with access information to all virtual meetings and programs.
- Review the DOs and DON’Ts of Working with Minors for reminders on behavioral expectations.
Recording of Online Sessions
If program administrators wish to record any online sessions, they must obtain the consent of all parents/guardians by use of the Photo and Video Recording Release Form.
Program administrators may not record online sessions to their personal computer or device. Recordings must be made to the cloud. Recordings may be shared afterwards with participants in an un-editable format.
Parents/guardians of participating minors must complete the following two forms and submit them to the program administrator:
The List of Medical Conditions & Medications, Health Insurance Information, and Liability Waiver are not required for summer 2020 programs.
The procedures for Reporting Abuse and Neglect remain the same for online programs. If anyone has other concerns about online programs for minors, you may send an email to email@example.com. Anonymous concerns may be submitted through MIT’s reporting hotline.
Participants who need to request disability accommodations should contact their program administrator.