Certain individuals will be required to pass a criminal background check prior to participation in Institute-run or -sponsored activities involving minors. The following categories of adults are required to undergo a criminal background check prior to their participation in Institute activities or programs involving minors:
- Supervisors of programs involving minors, including those responsible for supervising staff who interact directly with minors
- Those who stay overnight with minors as part of their job responsibilities in a program or activity involving minors
- Those who have direct contact with minors as part of their job or volunteer responsibilities
**For minors working as employees or interns, the Primary Supervisor and Alternate Supervisor must be background checked.
MIT faculty, staff, and students who work with minors must complete a background check every 4 years. All others must complete a background check annually.
- Day programs that are: (1) less than three days in duration (consecutive or in total), and (2) where at least two adults are always present with each group of minors. This exception applies only for MIT faculty, staff, and students.
- Programs where parents and/or guardians attend with the participating minors
- Programs where outside groups provide their own chaperones (e.g. school field trip)
If a criminal background check reveals adverse information or unfavorable results, the Institute will conduct an individualized assessment using criteria set forth in MIT’s Criminal Offender Record Information (CORI) Policy. A prior conviction will not automatically disqualify a person from participating in a program or activity. Except where required by law, criminal background checks of Institute faculty, staff, and students that are conducted pursuant to the CORI Policy will be used only for purposes consistent with the policy and will otherwise be kept confidential. Records of background checks are not kept in an individual’s personnel or student file. MIT reserves the right to require renewed background checks at later intervals for employees and volunteers working with minors.
Non-MIT organizations and entities that operate programs or activities involving minors on campus must conduct criminal background checks of their employees, volunteers, and representatives who meet the above criteria. The Institute may request any additional information it deems necessary.