The DLC/hosting unit is responsible for inspecting the area to be used prior to the activity to confirm that it is suitable and free of potential tripping, slipping or other hazards.
Supervision Ratios for Chaperones/Staff Members
Day Programs: MIT recommends following the supervision ratios set by the American Camp Association, which are based on the age of the children participating. These ratios do not apply to classroom lectures.
5 years & younger 1:6
6–8 years 1:8
9–14 years 1:10
15–17 years 1:12
In addition to meeting the ratios above, programs for minors that are run by MIT students must have at least 2 MIT students present at all times.
Overnight Programs: For residential programs that use MIT Housing, the supervision ratio is one staff member for every 10 participants. Minors residing in the residence halls must be at least 14 years of age, unless accompanied by a parent or legal guardian.
Lab Work/Hazardous Materials: When minors are working in labs or with hazardous materials, the ratio is either 1:2 or 1:3 depending on the severity of the hazard or potential injury. Please confirm the ratio with EHS staff as part of the EHS Hazard Assessment.
Minors may not be given keys, card access, or punch codes to laboratories, machine shops, makerspaces, or other areas with identified EHS hazards.
Please refer to the Background Checks page for information on requirements for chaperones and staff members.
Transportation for programs involving minors must not be personally provided by MIT staff.
If the program will require minors to be housed in MIT Housing, please contact the Summer Program & Conference Housing Specialist (617-253-5148; firstname.lastname@example.org) at least three (3) months prior to the scheduled program start date. The program administrator will be required to execute a Residential Facilities Use License (to be provided by MIT Housing), and to hire age-appropriate residential staff to chaperone minors participating in the program. MIT Housing will provide program administrators with additional information on rules and regulations for minors living in dormitories.
MIT students must also request approval to host minors in MIT Housing. Requests should be sent to the Summer Program & Conference Housing Specialist (617-253-5148; email@example.com) at least two (2) weeks prior to the requested stay. Contact information for both the student host and the minor must be provided.
Day programs lasting more than two weeks, and all residential programs, should make arrangements for access to medical and mental health services for participants. MIT Medical has compiled A Visitor's Guide to Local Services with information on local hospitals and urgent care centers. To learn about options, please contact firstname.lastname@example.org.
EHS Hazard Assessments
All programs for minors must contact their EHS Coordinator one month prior to the start of the program to determine if an EHS Hazard Assessment is required. Depending on the outcome of the Hazard Assessment, an additional parental consent form may be required. Further information about EHS safety precautions for minors can be found on the EHS website.
NOTE: All programs that involve lab or machine shop activities MUST have an EHS Hazard Assessment conducted. If the scope of a project changes during the course of a program or activity, EHS must be notified and an updated Hazard Assessment may be necessary.
One-day programs featuring only a lecture, tour, or demonstration do not require an EHS Hazard Assessment.
MIT Student-Sponsored Programs
All Other Student-Sponsored Programs – Please complete the Registration Form at least one month prior to the commencement date of the proposed activity. Additional guidance will be provided upon receipt of the completed Registration form.
MIT Alert is the Institute’s emergency notification program, designed to provide information and advisories via a number of communication channels including Institute voicemail, email, and text message for the safety and security of the MIT community. We encourage all staff and chaperones of MIT programs involving minors, as well as parents of participating children, to sign up for MIT Alert.